Board Member Agreement

Board Member Agreement

I, _______________ understand that as a member of the Board I have a legal and ethical responsibility to ensure that the organization does the best work possible in pursuit of its goals. I believe in the vision and the mission of Green Collar Technologies as well as the complimentary vision and mission of the Hawaii Patients Union, and I will act responsibly and prudently as a steward of the organization.

As part of my responsibilities as a board member:

I will participate in the organization’s healthcare initiative, “Hawaii Patients Union” as a committee member. I will listen to patient’s needs and continue my efforts to help patients as I find helpful to patients and meaningful to myself.

I will interpret our Hawaii patient’s needs, promote the vision and mission of the organization, speak out for patients on their behalf, hold the organization accountable.

I will attend and participate in the annual board meeting and vote on agenda items.

Each year I may make a tax-deductible personal financial contribution at a level that is meaningful to me but it is NOT a requirement for board member participation.

I understand that I will be encouraged to participate on board committees and fundraising activities yet these are NOT requirements.

I will excuse myself from discussions and votes where I may have a perceived conflict of interest until such time the board can make a decision on the merits of the perceived conflict.

I will stay informed about what’s going on in the organization. I will ask questions and request information. I will participate in and take responsibility for making decisions on issues, policies, and other matters at annual meetings. I will not stay silent if I have questions or concerns about the agenda or proceedings.

I will work in good faith with staff and other board members as partners toward the achievement of our goals. I will not attempt to undermine or subvert the organization’s efforts to fulfill its stated vision and mission statements and the stated vision and mission statements of the Hawaii Patients Union.

I understand that from time to time I may have differences of opinion or ideas with other board members. During such times I agree to stay focused on the needs of patients first. I will use the vision and mission of Green Collar Technologies and the Hawaii Patients Union vision and mission as a guide for all my efforts related to board member participation.

I will interpret the organization’s work and values to the community, represent the organization, and act as an ambassador for Green Collar Technologies and the Hawaii Patients Union.

If I don’t fulfill these commitments to the organization, I will expect another member of the board or board chair to call me and discuss any issues helpful to my participation. 

Any and all conversations between board members will remain focused on solutions related to sustainability, education and patient health.

I will not disclose information identified as “confidential” in emails or meetings that are not readily available from another source outside of the organization.

In turn, the organization will be responsible to me in the following ways:

Annual financial reports and other important documents related to the organization will be posted on the public website without a special request. Updates of organizational activities will also be posted online so I can stay informed throughout the year in preparation for annual meetings.

Opportunities will be offered to me to discuss with general members the organization’s vision, mission, committees, programs, goals, activities, and status; additionally, I can request such opportunities.

The organization will help me expand my reach into our sustainability and patient communities through opportunities for professional development as a board member.

At no cost to the organization, I will receive special access, tickets or attendance to community and special events held by Green Collar Technologies and the Hawaii Patients Union.

Board members will reply to questions that are necessary to carry out my responsibilities to this agreement. Board members and staff will work in good faith with me toward achievement of our goals.

If the organization does not fulfill its commitments to me, I can call on the board president and executive director to discuss the organization’s responsibilities to me.

I have reviewed the key documents and dates.

Please indicate your agreement by printing your name and signing in the space provided below.

Printed Name:  _______________________________________, Board Member

Signature: _______________________________________

Date signed: ____________________________________

and by , Brent Norris, Board Chair


Date signed: April 22, 2022

Downloaded this agreement as a .pdf file for printing and signing. Once you have printed your name, signed and dated the document please hand deliver or mail to:

Green Collar Technologies

Attention: Board Chair

117 Keawe St. Hilo, Hi 96720